The Buyout (Bidding) Process ultimately leads to contracting the right
subcontractors for each trade. This process includes the review of
architectural blue prints, scopes of work and material specifications to remove gray areas prior to execution of the buyout process. Building the clients database which in turn creates the bid pricing documents. We also build the Bid Portal and post all applicable documents for the buyout process. After overseeing this process through the receipt of the Bid Proposals, we assemble all the bids and submit with the Bid Comparison
documents by activity to the client for negotiating and contracting.
Once the builder has negotiated and selected their Trade Partners, we revise the system pricing to reflect any changes and release the Contracted Budget Report. Upon approval, the Purchase Orders are released at the builders direction.
Purchase Order Processing Measurement Purchase Orders Option Purchase Orders Purchase Order Approval
With BPS, the Purchase Order Processing is automated. Once the builder has negotiated and selected their Trade Partners, we revise the new contracted pricing and submit the contracted budget to the builder for approval. Upon release of the standard purchase orders, the builder will receive the Budget Audit report showing all Purchase Orders released as well as an electronic copy of each purchase order. This notification to the builder is in RealTime. All purchase orders are included in this system.
Variance Purchase Orders
The VPO process is executed by the builder with a link directly to their database. The process is aseries of drop down selections making it very user friendly. Upon submittal of the Variance Purchase Order, the committed cost is updated and the VPO is emailed to the Trade involved. This keeps the builder up to date on additional cost to the budget and is a valuable tool in managing their construction operations.
Based on square foot or linear foot costs, i.e. sidewalks, driveways, etc…
Based on customer selections, i.e. flooring upgrades, appliance upgrades, etc...
Approval for purchase orders can be executed by the job superintendent electronically via a handheld (If scheduling is implemented through BPS), internet or manually and sent via Fax or Email. The Purchase Order Approval report will be sent to the builder in RealTime. After this document is processed, the builder will receive their Draw Requst Report. This document has been widely accepted by the builder's inspectors and replaces the invoices and/or the purchase orders the inspectors normally would use for this process.
Measurement Purchase Orders Option Purchase Orders Purchase Order Approval
Option Purchase Orders Purchase Order Approval
BPS has more than 70 reports for the builder to select from. These reports are sent after each transaction and upon request. The builder can select the report formats that best suits the way the want to manage their projects
BPS offers check release for their builders utilizing interactive accounting software specifically designed to work along with the purchase order system. The check release report is sent electronically to the builder in real time. The builder has the option of utilizing this service or releasing checks corporately by referencing the Purchase Order Approval Report.